Student Internship Administration Assistant within the pRED Operations organisation (September, 12 Months, 100%) in Basel

At Roche, we believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives and we are fearless in both decision and action. And we believe that good business means a better world.

That is why we come to work every single day. We commit ourselves to scientific rigour, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow.

Who we are:
We are the Pharma Research and Early Development Informatic department who provide scientific information services across many sites and countries. The position is based at our Basel/Kaiseraugst offices, in Switzerland.

The Position:

In this dynamic environment, we are looking for a service-oriented, resourceful and professional administrative assistant.

Your key responsibilities will be:

• Providing administrative support to assigned members and teams of pRED Operations
• Handling general administrative tasks (correspondence, phone, etc.) as well as supporting and collaborating with members of the administrative team
• Coordinating internal and external meetings. These include team meetings, telephone conferences and video conferences
• Making travel arrangements including hotel reservations, travel schedules, registration and seminar attendance, accommodation and program for visitors.
• Reimbursements of travel expenses for associates (Concur).
• Planning and managing training logistics (venue, infrastructure, documentation, catering, visitor batches, providing advice and support to internal and external vendors and participants).
• Organizing interviews for open positions with candidates, including coordination with line management and onboarding for new employees (incl. maintenance of organization chart).
• Supervising vendor invoices and/or reimbursements in ARIBA
• Updating distribution lists, calendars and other common platforms for the department (Plansource, PharmaRes, RADA)

What do you need in your toolbox?

• You are currently enrolled in a Bachelor's or Master's degree program
• Good proficiency with Microsoft Word, Excel, PowerPoint and other applications, as well as an aptitude to learn Roche-specific operational systems
• Excellent time management & organizational skills with proven abilities to work independently
• Strong customer orientation and outstanding teammate attitude
• A strong sense of confidentiality
• Impeccable interpersonal skills with effective manner
• Strong communication skills and proficiency in English (verbal and written)

If you are proud of contributing and feel you have the dedication to teamwork and innovation that we are seeking, then Roche is the organization for you. Every role at Roche plays a part in making a difference to patients’ lives. If you want work in a passionate team, make your mark and improve lives, apply now.

When will it start?
The preferred start date of the internship is September 2019, and will last for 12 months. Please include a valid certificate of enrollment, a cover letter and a CV merged in one document.

Do you know what Roche stands for?
Roche embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Due to regulations non-EU/EFTA citizens have to provide a certificate from the university stating that an internship is mandatory as part of the application documents.

If you still have questions, then please check our FAQs and videos on careers.roche.ch/faq

Tags: ROiTEC, ROiBU, ROiEE, ROiLS